Post Oak Forest HOA board meeting was held December 6, 2016. Meeting was called to order at 7:05 PM.
Attendees were Kim Tolman, Carol Scarmardo, Joyce Birdwell, Tom Ostrowski, Antonio Garcia, Laura Hendler, Laura Doskocil, and Laine Totah.
Board member discussion: The board discussed decreasing the number of required board members from 9 to 7. It was determined this will be put on the agenda for the annual meeting. This must be passed by a vote of two thirds of the homeowners since this would be a change to the bylaws.
Pool: The pool has required a lot of maintenance this year. We have had to replace backflow valve and repair many leaks. This is an increase to our budget. This will be included in the annual budget to be presented at the January homeowners meeting.
Drainage issue: Ozden Ochoa came to the meeting and reported on ongoing drainage issues between units 11 and 12. She has engaged legal representation over this matter. The Post Oak Forest HOA has sent the details to our lawyer to review and comment back to the board.
By-laws review: Tom reported that the attorney has reviewed our original recorded by-law documents. They will provide us with a formal letter with their recommendations. He did note that going onto someone’s property to repair things would be in violation of trespassing laws and would not be feasible unless you have approval from the homeowner to go onto the property. The lawyer will let us know what items he believes need to be removed or changed based on current legal criteria.
Grounds: The property has been reviewed for trees that need to be trimmed or removed. These trees have been marked with the appropriate tags. Antonio and the grounds keeping crew have already begun the trimming process. Once they have done what they can we will bring in a professional tree trimmer/remover early next year to complete the project.
Road: Tom reported that he had spoken to the contractor, Matt Young, and advised that we have approved a $50,000 budget for the project. Tom will revise the drawings to scale down the brick paver area. He will then meet with the contractor to mark the curbs that need to be replaced and get a final quote from the contractor and the project will then proceed. This will probably not start until February or March.
Agenda for annual meeting: Items to be included in the annual meeting agenda include the review of the bylaws and covenants by the HOA lawyer, road report, tree trimming report, treasurer report including increased pool expenses, vote to reduce number of board members to seven, ongoing house required maintenance, and general grounds report.
Meeting was adjourned at 8:30