{"id":464,"date":"2017-10-01T19:56:56","date_gmt":"2017-10-02T02:56:56","guid":{"rendered":"http:\/\/postoakforest.com\/web\/?p=464"},"modified":"2017-10-01T20:03:48","modified_gmt":"2017-10-02T03:03:48","slug":"october-1-2017-pof-hoa-board-meeting-minutes","status":"publish","type":"post","link":"https:\/\/postoakforest.com\/web\/2017\/10\/october-1-2017-pof-hoa-board-meeting-minutes\/","title":{"rendered":"October 1, 2017 POF HOA Board meeting minutes"},"content":{"rendered":"

Post Oak Forest HOA board meeting was held <\/span>October 1, 2017<\/span>. Meeting was called to order at <\/span>7:05 PM<\/span>. <\/span><\/p>\n

\u00a0<\/span>Attendees were Kenneth Johse, Jack Benson, Debra Ware, David Hicks, Tom Ostrowski and Laine Totah.<\/span><\/p>\n

\u00a0<\/span>1. GENERAL:\u00a0<\/span> Kenneth made a motion to nominate David Hicks for the board position vacated by Laura Doskicil. Jack seconded.<\/span>\u00a0 <\/span>Motion carried. Antonio Garcia has resigned from the board and will need to be replaced. We discussed reducing the number of board members from 9 to 7.<\/span>\u00a0 <\/span>The board is in agreement on this proposal and will introduce this for vote at the January annual board meeting.<\/span><\/p>\n

\u00a0<\/span>2.<\/span>\u00a0 <\/span>BANK ACCOUNT SIGNATORS:<\/span>\u00a0 <\/span>Laine made a motion to have the president, vice president and treasurer as signers on the Post Oak Forest bank account at Prosperity bank.<\/span>\u00a0 <\/span>Debra seconded. Tom Ostrowski, Jack Benson and Kenneth Johse will need to be set up on the account.<\/span>\u00a0 <\/span>Any other signers currently on the account should be removed. <\/span><\/p>\n

\u00a0<\/span>3. <\/span>\u00a0<\/span>TREASURER REPORT: <\/span>\u00a0<\/span>Kenneth noted we have approximately $74,000 in the bank account.<\/span>\u00a0 <\/span>This should be enough to pay the final road repair invoice. <\/span>\u00a0\u00a0<\/span>Any board member that would like is encouraged to pay ahead for 2018 HOA dues.<\/span>\u00a0 <\/span>If enough do this we will have enough to cover all payments for the remaining sign and landscaping work without any special assessments.<\/span><\/p>\n

\u00a0<\/span>4. <\/span>\u00a0<\/span>ROAD<\/span> REPAIR STATUS: <\/span>\u00a0\u00a0<\/span>Work is complete. Tom will do the final walk through with the contractor next week and will authorize final payment. The sign work should begin soon.<\/span>\u00a0 <\/span><\/p>\n

\u00a0<\/span>5. <\/span>\u00a0<\/span>\u00a0<\/span>ARCHITECTURAL CONTROL COMMITTEE:<\/span>\u00a0 <\/span>The committee will review the door color submission on number 32 and make a decision next week. <\/span>\u00a0<\/span>Discussed what types of methods of enforcement we have when owners are in violation.<\/span>\u00a0 <\/span>Tom will contact some other HOA\u2019s to see what procedures they use to address violations. We need to establish a procedure to follow when we see a violation.<\/span>\u00a0 <\/span>Suggestion included a first courtesy letter from HOA, second harsher letter, then possibly a third letter coming from the lawyer.<\/span>\u00a0 <\/span>We need to determine whether we can fine someone for violations that are not on the common area.<\/span>\u00a0 <\/span>We do have provisions in the current by-laws to impose fines if infractions occur on common areas.<\/span><\/p>\n

\u00a0<\/span>6. <\/span>\u00a0<\/span>REVIEW OF AND <\/span>REV<\/span>ISIONS TO BY-LAWS AND <\/span>CCR\u2019<\/span>s: <\/span>\u00a0<\/span>Jack has worked with the lawyer to verify that we need 67% homeowner approval to make any changes to by-laws or covenants.<\/span>\u00a0\u00a0 <\/span><\/p>\n

\u00a0<\/span>7.<\/span>\u00a0\u00a0 <\/span>GROUNDS AND POOL:<\/span>\u00a0\u00a0 <\/span>Some sprinkler lines were cut during road work.<\/span>\u00a0 <\/span>Antonio and grounds crew has fixed these.<\/span>\u00a0 <\/span>\u00a0<\/span>Laine will contact the pool company and have the cover put on mid October.<\/span>\u00a0 <\/span>Debra noted that the owner of the building at the front of the subdivision asked about adding landscaping on their property near our new sign.<\/span>\u00a0 <\/span>Tom will have Carol contact her to see if this can be coordinated together with our new landscaping.<\/span><\/p>\n

\u00a0<\/span>8.<\/span>\u00a0\u00a0 <\/span>RENTALS:<\/span>\u00a0\u00a0 <\/span>Tom suggested that we ask the lawyers if we can legally add wording to our by-laws that could prevent long term permanent rental situations.<\/span>\u00a0 <\/span>He will check into this.<\/span>\u00a0 <\/span>We can currently ask for a copy of any lease and it was suggested that we start requesting this in the future.<\/span><\/p>\n

\u00a0<\/span>9. FUTURE PROJECTS \u2013 we are planning these for next year.<\/span><\/p>\n

\u00a0<\/span>a. Repair\/replace roof structure at pool pump house. Cost: $3K – $6K <\/span><\/p>\n

\u00a0<\/span>b. Install low fence at back of parking pad near mail boxes to screen heavy trash. $3K – $5K <\/span><\/p>\n

\u00a0<\/span>c. Install and set up simple sprinkler timers at unit that currently require Antonio to manual turn on the water. <\/span><\/p>\n

d. Continue cutting back trees next year.<\/span>\u00a0 <\/span>This should probably be done every year as regular maintenance.<\/span><\/p>\n

\u00a0<\/span>Meeting adjourned 8:40. Next meeting will be November 5, 2017<\/p>\n","protected":false},"excerpt":{"rendered":"

Post Oak Forest HOA board meeting was held October 1, 2017. Meeting was called to order at 7:05 PM. \u00a0Attendees were Kenneth Johse, Jack Benson, Debra Ware, David Hicks, Tom Ostrowski and Laine Totah. \u00a01. GENERAL:\u00a0 Kenneth made a motion to nominate David Hicks for the board position vacated by Laura Doskicil. Jack seconded.\u00a0 Motion […]<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[5],"tags":[],"class_list":["post-464","post","type-post","status-publish","format-standard","hentry","category-minutes"],"_links":{"self":[{"href":"https:\/\/postoakforest.com\/web\/wp-json\/wp\/v2\/posts\/464","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/postoakforest.com\/web\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/postoakforest.com\/web\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/postoakforest.com\/web\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/postoakforest.com\/web\/wp-json\/wp\/v2\/comments?post=464"}],"version-history":[{"count":1,"href":"https:\/\/postoakforest.com\/web\/wp-json\/wp\/v2\/posts\/464\/revisions"}],"predecessor-version":[{"id":465,"href":"https:\/\/postoakforest.com\/web\/wp-json\/wp\/v2\/posts\/464\/revisions\/465"}],"wp:attachment":[{"href":"https:\/\/postoakforest.com\/web\/wp-json\/wp\/v2\/media?parent=464"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/postoakforest.com\/web\/wp-json\/wp\/v2\/categories?post=464"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/postoakforest.com\/web\/wp-json\/wp\/v2\/tags?post=464"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}