PostOak ForestBoard Meeting
March 6, 2012
Present: Kim, Eleanor, Cydney, Laura, Bob, Carol, Joyce, Annell, Rhonda
Meeting was called to order at 7:05pm
Minutes were read and approved (With changes)
Agenda:
New HOA laws, insurance, lawn care, grading behind #15
New HOA laws-Per new laws homeowners must be notified 72 hrs prior to Board meetings. Meetings are open to community members. Dates can be posted at the beginning of the year. Community members need access to meeting dates, time, agenda and minutes.
The new TCAA laws are available for all to read. Kim has a hard copy and they are also on the TCAA website. Kim will research on the cost of becoming a TCAA member. The question was raised: Should we submit our by-laws to a lawyer to review? Specifically review the roof clause (30-40 year shingles).
Website-Website could provide a solution for distributing information. $75 per year to maintain the website. Host cost is $60. $50 per hour for initial design/set up. Apprx. $300 for setup.
It was moved to proceed with purchasing the design and maintenance of the POF website.
Treasurers report, Eleanor-A budget/report was circulated for review. Received a positive response from request for dues. Still taking in a lot of income. Several homeowners are paying by the year or months at a time so Feb. shows higher revenue than usual. Continuing to separate out specific line items for pool, landscaping and grounds keeping. Laura purchased an inexpensive computer and downloaded QuickBooks. The computer will be used for POF business and was purchased as an administrative expense.
Online banking through Prosperity has been troublesome. Once complete Quick Books and the online banking system will be integrated.
Insurance-Eleanor explained that we have $1 million DNO officer and director insurance which is required for us to serve.
Lawn care-Bulk trash was being left out for extended periods. Kim wrote a note to the offender. The offender responded thinking he had the protection of the law. Kim called the city and an investigation is the next step.
The Big Event will assist with leaves, fallen branch p/u and using leaves to mulch common area. Gravel will be spread for the pool path and plants planted at the pool. 3 trees were purchased for planting. Clean out can be taken out with little labor or expense. We are hoping the mulch keeps moisture in the ground and the weeds down through the summer.
Cydney shared documents and drawings from Robert on rerouting rainwater/gutter runoff. It matches Antonio’s recommendation for fixing the problem. Antonio did the work on the French drain in the front. Final execution of fixing the problem is between Eddie and Louise Cayhill. A mediator may be required. The Board has done due diligence on this. The Architectural committee made the recommendation for Board approval of proposed plans.
Quite a few leaks from the island sprinklers. Antonio has a remedy which includes extending the pipe deeper into the island decreasing the chance of vehicles to run over the sprinkler head. This can be done during the summer when his work decreases.
Grading behind #15-The berm was extended and is a fix for now and saves money. To do it perfectly it will require a substantial investment $5-7K.
Meeting adjourned at 8:26pm.