PostOak ForestBoard Meeting
Oct. 4, 2012
Present: Kim, Eleanor, Bob, Cydney-8:06pm, Carol, Rhonda, Tim, Joyce, Laura
Meeting was called to order at 7:05pm
Sept. minutes were read and approved
Agenda:
- New HOA documents – please read them
- Website
- Road estimates
- Annual meeting
- Garbage cans
- Treasurer report
- Grounds report
HOA DocumentsIt w
as moved and approved to accept the State ofTexas HOApolicies. The State ofTexas Assessment Collection Policywas posted to the website. A sub set of rules and regulations specific to POF HOA will be developed and discussed at a future (Nov.?) Board meeting. The rules and regs will be specific to our community and in accordance with the HOA Board.
Website
The minutes, agendas and new State ofTexas HOApolicies are posted to the website. There are email addresses for the treasurer (treasurer@) and the president (info@). Both are password protected web based addresses. This will allow official POF business to be conducted without the use of personal email accounts.
Road Estimates
Brazos Pavement Inc. and Larry Young Paving have submitted bids for repair. BPI has provided service for past pavement issues. Concrete was proposed as the best approach for curbs. The work is broken into phases but is expensive. The other bid is from Larry Young Paving. It’s the least expensive but isn’t comprehensive enough (as we understand it) The Board wants to feel confident with pursuing the work and know that the cost is worth the investment and addresses future road repair. The discussion and decision is tabled for the benefit of additional research and investigation. If natural weather pattern speeds up the need to repair, we will address it. The question was raised of whether or not an engineer or other professional with this expertise should be consulted. The main objective is having it done right in the most efficient and cost effective way.
Annual Meeting
Not all homeowners live here. There’s a need to develop a system for absentee voting. Electronic is an option. If agenda items for the meeting change, the ballots for voting are void. Agenda items for annual meeting in Jan must be sent in Dec. The agenda must be complete. Laura, Bob and Cydney have positions that are coming to term. Cydney will not be running again.
Garbage Cans
Garbage cans are only allowed curbside for 24hrs. Homes are leaving cans there much longer and it is disturbing. Residents have been and will continue to be called on to handle removing the cans in a timely manner. Next steps are to call the city for code enforcement.
Treasurer’s report
All dues are current. As a Board we will develop proper next steps when handling delinquent assessments. It was proposed a payment plan is offered at a certain point and that a lien be introduced if assessments are 6 months delinquent. The conversation will continue a future board meeting. A simple process will be presented for discussion addressing fees, payment plan, etc. Three units will be on the market within the next 6 months. A resale certificate is required. A list of justifiable reasons for the $100 transfer fee should be developed describing what the fee is used for.
Grounds Committee report
Dead trees are falling and need attention. One has fallen onto a fence and touched power lines but didn’t seem to cause a problem. Antonio can remove trees. The committee approved the planting of some grasses and a few plants. The pool situation seems to be related to irrigation. A plumber and the city didn’t find a leak.
Misc.
November meeting will be moved to 11/14 at 7pm due to election voting.
Cats are roaming. We follow the City ofCollege Stationleash laws allowing cats to roam free.
Meeting adjourned at 8:50 pm