Post Forest Annual Progressive Party and Meeting
January 21, 2014
Attendees: Carol, Kim, Kim Carr, Antonio, John Cozad, Bob, Eleanor, Jack, Carol Benson, Joyce, Meredith Collier, Malcolm, Ozden Ochoa, Rhonda, Karen
Kim called the meeting to order at 7:10pm at # 17.
Old Business:
Minutes from January 2013 Annual meeting were read and approved.
New Business:
Eleanor- Treasurer’s Report
The 2013 “snapshot” for the Budget and the 2014 Proposed Budget was circulated for review and discussion. The goal for 2013 was to save money and build capital for the road repair. Details on expenses/capital improvements were provided (pool, electric meter). The amount of volunteer hours to manage property keeps expenses down; especially pool and grounds.
Carol-Grounds
Grounds work in 2013 was the usual…weeding, watering and bagging leaves. If broken limbs or other matters are of concern, contact Carol for removal. Antonio continues to do good work.
Automatic irrigation water system in the medians is working well and we’re asking homeowners to consider installation.
Dog poop continues to be a problem.
Inquiry regarding LED lamp replacement for lampposts requires a $450 initial investment per post for the conversion kit. We currently pay home owners apprx. $125 annually for electricity usage from street lights. Current lamps are not high energy use so is the conversion worth the investment? Are solar powered lamps an option? Karen will research the matter and a vote will be put to the community on how to handle street light issues.
Plants will be native/ornamental grasses and hearty plants that can withstand the tumultuous weather. The Grounds Committee has been given the ok to replace plants and to fill in bald patches, though the budget will not support a major project. If home owners want to pay for plants, the can submit request and the Grounds Committee will approve and plant.
Kim-New Business and Update on Roads Report
Eleanor and Bob will be leaving by the 1st of September and a call for volunteers went out without much response. We will need a treasurer. Eleanor has a list of tasks and will be open to reviewing the QuickBooks system. There’s an HOA computer for keeping the books. Annell is also leaving the community (April/May) and will need to be replaced as a board member. With the changing community we should consider going from 9 board members to 5. After discussion it was determined that 7 might be optimal. This will have to be voted on next January (2015) due to changing the by-laws and a 2/3 vote. If there’s no response, a bookkeeper with have to be hired which will cause HOA assessments to increase. Decreasing the number of board member was motioned and approved. Discussion will continue and a vote will be held next year.
Roads- Karen volunteered her husband Tom to lead the charge on the roads project. Probably can’t begin until April or May 2014. Requires expertise in architecture and engineering. Short term and long term goals should be developed and evaluated to address current and long range road conditions. Permanent and part time homeowners can participate in the planning process and part time homeowners will be contacted for the “call to action”.
The idea of selling community property to build the capital budget was discussed and is a less favorable approach.
Suddenlink is an ongoing issue and Kim is going to call on behalf of the community.
Please look at water meters, as several are an issue regarding flooding.
Meeting adjourned at 8:37pm