March 3, 2015
Post Oak Forest HOA meeting
Participants: Kim Tolman, Carol Scamardo, Rhonda Watson, Joyce Birdwell, Laura H., Laine Totah, Karen D., and Antonio Garcia
Meeting called to order at 7:05pm
February minutes were read and approved
Rental Property
HOA by-laws supercede City Game Day Rental rules. Response to Kim’s email allows her to reach consensus that homeowners don’t want short term leases and homeowners can’t run a business out of their home. Wording needs to be very detailed and will be reviewed by the Board. A paper ballot along with an email will be sent to all homeowners for vote.
The plan going forward is to make an appointment with Jay Don Watson, Atty. We want to include the 2 points. He will help with “word-smithing”, specific legalities and set amounts for fines and language around liens on homes. Another policing tool can be using cameras to capture noncompliant homeowners. The pool is a liability and will need to be addressed in this as well.
Misc.-Insurance increase
Kim called to inquire/request about increasing insurance to $5M, probably can’t get that much coverage but can increase to $2M. Still waiting for the bill from State Farm, Jim Stuckey.
Treasurer
Assessments are current. Antonio mentioned getting a CD (via email between meetings) and renting a safe deposit box to house the CD is a way to keep it secure. Karen mentioned opening a savings account with Allied Bank which pays .99% interest rate. A solution presented was to keep it in Prosperity Bank, add funds to total $60K in savings, add another signer to the account to make it more secure.
Roads
Karen distributed a cost estimate (Matt Young) for asphalt removal, replacing with stamped concrete or pavers, replacing curbs, fixing the island, re-landscaping the island and a new sign. These are preliminary numbers with no specifications with an approximate cost of $70K. At this point we have had several approaches/estimates to address the roads. Discussion turned to securing a detailed quote/bid, see how much it costs, how much our savings would cover and address the difference by putting it to a vote. The committee agrees to support Karen moving forward with more specific plans for the Board to consider.
Next steps include contacting the city and firming up the bid.
Grounds committee
The Big Event will be here March 28 @ about 10:30amto pick up dead branches and other debris and weeding. Carol asks that home owners volunteer to walk with the Aggie volunteers along the back common areas and chaperone. Sweeping the pool house is also a task. Getting rid of the pool cover is will create more storage space. Additional landscaping will begin in the Spring. Dying bushes in the island are will be trimmed back. They will be pruned back due to the permanent plans for the entrance/island.
The bulk trash will have an enclosing/fencing (4X16X15) to house bulk trash . Louis (#4) has a person available to do the work. It’s set to be completed in Spring free of charge.
Dogs being on leashes and appropriate pet behavior has gotten better overall. There are issues with digging and poop.
Meeting adjourned at 8:27pm