Post Oak Forest HOA board meeting was held September 10, 2017. Meeting was called to order at 7:05 PM.
Attendees were Carol Scamardo, Antonio Garcia, Kenneth Johse, Jack Benson, Debra Ware, Laura Hendler, Tom Ostrowski and Laine Totah.
1. GENERAL: Laura Doskocil is moving and will be leaving the board by the end of the year. Jack made a motion to nominate a replacement and Kenneth seconded. The person will be contacted by Tom to see if they will serve.
2. TREASURER REPORT: Antonio reviewed the current funds. A payment has been made for the roads already totaling approx $16,000. We discussed whether we will have enough funds available to make payment on road and sign. We have to make full payment on the sign up front and then submit to city for grant reimbursement of $10,000. Any board member that would like is encouraged to pay ahead for 2018 HOA dues. If enough do this we will have enough to cover all payments without any special assessments.
3. ROAD REPAIR STATUS: Work is continuing. Concrete was re-poured in certain areas. All concrete and paver work is complete. Asphalt grinding and laying should begin this week. It should be no more than 3 weeks until finished. Then the sign work will begin. We will add lighting to the sign once installed and will use Michael Young electric for the work.
3. ARCHITECTURAL CONTROL COMMITTEE: Various current projects were reviewed and approved. Committee is still waiting on one owner for documentation for color approval. Discussed what types of methods of enforcement we have when owners are in violation. Kenneth and Tom will work with our lawyers to see what options we have in this area as they review the by-laws and CCR’s.
4. REVIEW OF AND REVISIONS TO BY-LAWS AND CCR’s: Tom and Kenneth are still working to identify some of the areas that need to be addressed. We discussed reducing number of board members from 9 to 7. Board voted to put this to vote in January at annual meeting.
5. GROUNDS: Some sprinkler lines were cut during road work. Antonio and grounds crew will get these fixed.
6. RENTALS: We discussed the rental situation at #10. The renters were not properly vetted and were ultimately evicted by the constable. Tom will write a letter from the board requesting that proper background and credit checks be made for future rentals on the property. Jack will talk with lawyers to see what kind of restrictions we can implement to prevent future situations like this.
8. FUTURE PROJECTS – we are planning these for next year.
a. Repair/replace roof structure at pool pump house. Cost: $3K – $6K
b. Install low fence at back of parking pad near mail boxes to screen heavy trash. $3K – $5K
c. Install and set up simple sprinkler timers at unit that currently require Antonio to manual turn on the water.
d. Continue cutting back trees next year. This should probably be done every year as regular maintenance.
Next meeting will be October 1, 2017