Post Oak Forest HOA board meeting was held November 5, 2017. Meeting was called to order at 7:05 PM.
Attendees were Kenneth Johse, Jack Benson, Carol Scamardo, David Hicks, Tom Ostrowski and Laine Totah.
- GROUNDS: Carol spoke with building owners at front of property and they are interested in coordinating their landscaping with our new front landscaping. When we get final design we will contact them. We discussed responsibilities on sprinkler systems maintenance. Antonio and our grounds crew can repair the basic on/off systems that are in front of most houses. He cant fix more sophisticated timers, etc. Tom will look into how to resolve issues when our grounds crew cant maintain the system.
2. BANK ACCOUNT SIGNATORS: All changes made with bank as needed. Three signator’s are now on our account, president, vice-president and treasurer.
3.TREASURER REPORT: Kenneth will put together a budget for 2018 before the next meeting for review by board members. Some board members have paid ahead for next year fees so it looks like we should have enough funds to pay for the final road invoice and the new sign.
4.ROAD REPAIR AND SIGN STATUS: Contractor needs to come back to remove the white plastic strips and patch a few areas of chipped concrete. Final payment has not been made, waiting on these final items to be completed. Tom spoke to sign contractor and final specifications for concrete sign have been agreed. They should start next week. Landscaping will be a separate contractor.
5.ARCHITECTURAL CONTROL COMMITTEE: The submission on number 32 is finalized. We discussed vehicles in carports. Current bylaws have no restrictions on what type is allowed (trailers, etc). We might add this in to discussion when comprehensive review of by-laws and CCR’S is done. Board approved submission on drain revision to number 26.
- REVIEW OF AND REVISIONS TO BY-LAWS AND CCRs: Kenneth and Tom will continue review. We discussed reduction of number of board members to 7 but decided not to pursue this issue this year. We will keep the number at 9. We have three questions out to the lawyers regarding options to limit purchases of homes by investors strictly for rental purposes. We are still waiting on input before we decide on course of action.
7. BULK TRASH AREA: We discussed options to keep this area cleaner. Decided that building a fence might encourage more dumping and the city will have difficulties picking up behind it so we will not pursue this. Need to continue to remind home owners of the rules.
- FUTURE PROJECTS : we are planning these for next yeara.Repair/replace roof structure at pool pump house. Cost: $3K – $6K
b.Install and set up simple sprinkler timers at unit that currently require Antonio to manual turn on the water.
c.Continue cutting back trees next year. This should probably be done every year as regular maintenance.
Meeting adjourned 8:05. Next meeting will be December 3, 2017