Post Oak Forest HOA board meeting was held December 8, 2024. Meeting was called to order at 7:05 PM.
Attendees were Kim Tolman, Matt Henderson, Cherie Cotner, Kenneth Johse, Julius Gribou, Stacy Light, Tom Light, Jack Benson and Laine Totah.
The November minutes were approved as posted.
Treasurer Report: Kenneth reported that we are in line on the budget and should finish the year with a reserve that will be used to fund the grounds improvements that we are planning with the grant received from the City of College Station. We were approved to spend $10,000 and the city will reimburse us for half of these costs ($5,000). This work will be done in spring 2025. Kenneth proposed an increase in dues of 5% to cover increased costs for grounds crew, pool increases, and inflation costs. Stacy made a motion to increase the dues, Jack seconded. Board approved.
Grounds Report: Tom Light reported that negotiations were finalized with Antonio grounds crew. We will increase weekly time by 30 minutes in 2025 and then an additional 30 minutes in 2026 to cover all the work that needs to be done. This phased incremental increase allows us to cover the costs with 5% increases yearly in HOA dues and no extra assessment will be required. Tom will be in charge of the grant work next spring. He has agreed to continue as the head of the grounds committee for next year. Tom noted that the crew will be putting up the Christmas decorations this week. They will also winterize stand alone pipes on HOA grounds common areas.
Architectural Control Committee: Julius will discuss white rocks on two homes with the owners. He will let the board know what the owners say regarding replacement of white rocks with tan and neutral colors.
New Business: We will need to send an email reminder about the annual HOA meeting on Tuesday, January 21, 2025 and a notice regarding the dues increase effective January 1, 2025. Kim will get this sent. Laine will prepare ballot for the meeting and Kim will work on the agenda. John Karle will be taking over the pool duties from Laine.
Next meeting dates:
January 12, 2025 Board meeting
January 21, 2025 Annual HOA meeting
February 9, 2025 Board Meeting
March 9, 2025 Board Meeting
Meeting adjourned at 8:00 PM