Tuesday, 12/10/13 @ 7:00pm at 23 Forest Drive
Attendance: Rhonda, Kim, Carol, Joyce, Bob, Eleanor, Annell
Meeting was called to order at 7:05pm
November minutes were read and approved.
Agenda:
Treasurer’s Report
- Budget and Financial Summary through November was distributed and reviewed
- Utility bill was sharply increased. Eleanor researched last year’s bill for comparison. No obvious reason why the bill would increase. Further research will be done to determine reason. Laura proposed having Allen Wood with the City look at it for interpretation.
- A couple of large bills for pool repair came through
- Homeowners who have street light expense on their bill will need to be reimbursed
- All dues are not current-it would be nice to close the year will dues current. 2 homeowners are delinquent. A note will be sent reminding them of HOA policy which states a lien will be applied to the property at 6 months delinquency.
- Eleanor and Laura will work together on implementing Quick Books
Grounds Report
- Antonio continues to keep the grounds in good shape and his bonus was given to him
Annual Meeting
Tuesday, January 21st is the date for the annual meeting. To simplify the event we will meet at Carol’s, a few of us will volunteer desserts and wine. Gather at 6:30, meeting with start at 7.
Agenda:
- Grounds-Carol
- Finance-Eleanor
- Re-election of current members (Rhonda, Annell and Kim)-Kim
- Replacement of Bob and Eleanor-Kim (Eddie is a potential candidate)
- Shrinking the Board- Kim (requires a change to the by-laws which requires a 2/3 vote for the change and a subsequent amendment submitted. The by-laws will be reviewed to see exactly how it’s worded. Perhaps the approach is to state a minimum (5?) or maximum (9)number of members. Voting can take place after the meeting online.)
- Roads-Kim (development of a road committee, and specifically a chair)
- Policy reminders-Kim
Meeting adjourned at 7:57pm