3/1/16 POF Board Meeting minutes

Attendees:

Tom Ostrowski

Kim Tolman

Laura Doskocil

Joyce Birdwell

Laine Totah

Carol Scamardo

Kim called the meeting to order at 7:05. Kim raised the issue that Tim Rabroker has resigned from the board and proposed that Antonio Garcia will be his replacement. Carol made a motion to except this and Laura seconded it. Kim proposed the new POF officers slate:

Rhonda – secretary

Antonio – treasurer

Kim – president

Laura – Vice  President.

Laine made a motion to except these officers and Joyce seconded it.

Kim reminded everyone to log in and check the post Oak Forest board email account. 
Kim talked to the representative regarding the claim on the road from the Swift truck that came though and damaged our property. . She received a letter yesterday that needs to be notarized and returned and then we should get the $1100. Antonio will do the repair work to fix the damage done by the truck.
John Cozad went to the meeting about the city of College Station grant program. He brought the information to Kim. The due date is March 18. The consensus was that we will look into this and try to possibly submit a project next year. Laura looked up our tax ID number for post Oak Forest and it was noted on the form. The number is 1-74-1996080-6.

Laura discussed that we have always had to file a tax form for POF and she will make sure Antonio knows about this.
Tom was asked about the potholes. He will get some filler and give it to Antonio Sanchez and will show him how to fix the holes. We also discussed the major project of fixing the roads. He’s suggested that we rework the Esplanade in front only and not change any other footprint. Tom said the estimate to do this work was about 35,000 last year. Kim told Tom to contact the company and get started since we have the funds. Tom also brought up issues regarding some blind spots due to trees and bushes when you enter post Oak Forest. He also noted some dark spots near the mailbox. These will be addressed in the future. Tom also discussed adding new streetlights. He will look into the possibility of adding some solar or LED top lights and will contact Mike Young the electrician to get more information.

Tom worked on a letter to homeowners who are in violation of the HOA rules. There was discussion on how we would enforce the letters. Kim and Tom will ask for guidance on enforcement at the seminar supper on property deed restrictions on March 29. Tom has reservations about physically enforcing violations (like having us hire someone to paint someone’s door or removing plants if they wont correct issues once notified). We all agreed that enforcement is going to be difficult if they don’t respond to our letters.

Tom also brought up some landscaping issues. He asked about the removal of the rose bushes.  Per Carol the roses were removed because they were not doing well or growing well. They were also not native and natural. Tom would like clarification as to what is native and natural. There was discussion regarding what plants are OK and natural and how far would we go if people plant the wrong things.  No decisions were made on the issue.
Tom noted the roof on the pump house room at the pool is rotted. It needs to be added to our list of items to be repaired. The meeting adjourned at 8:40. The next meeting will be April 5.