– Executive (Don)

            * at a macro level, POF is doing great (financial position, grounds, neighborhood culture)…thanks to everyone for helping make it so!

            * special thanks this month to Kim for taking care of our pool registration, signage, and repairs and to Kenneth for keeping up with our finances

            * good luck to Julius as he moves to his dream home in Traditions and many thanks for keeping our Architectural Control Committee running smoothly

            * bon voyage to Carla as well, who has done an outstanding job maintaining transparency and timeliness in our BoD/resident communications

            * as part of Nominating Committee business (see below), we will need to appoint a new Secretary and Architectural Control Committee Chair to serve through the end of the year

       – Finance (Don for Ken, who cannot make today’s meeting)

            * collections as of 4/30 are up $10,000 as more homeowners have paid for the year

            * all residents who owed assessments and late fees for last year have paid up

            * expenses slightly up: increase in Antonio’s landscaping fee and water system repair is for a leak in front of #17

            * income statement attached

       – Architectural Control Committee (Julius)

ACTION ITEM:  Julius will send a note to residents who need to paint their roof to comply with our Architectural guidelines.  Roof, siding and paint color choices need to be submitted to the ACC for approval.

       – Grounds Committee (Tom)

Issue of drainage between 10 & 13 is being followed up by Tom Light.  He has a professional looking at this issue to be reported on at next meeting.

Tom reported that new electrical lighting to pool pathway was bid on by a local electrical landscaper.  The bid came in around $7500.  We are waiting on a second bid to be reported on in the future.  Asking board if anyone knows another person who could bid this job.  We will table this issue for next meeting.

  – Pool Committee (Kim Tolman Reports)-

New pools rules for commercial pools like ours includes a permit fee of $250 to the city.  The sign we are required to post at pool will cost $750.   Kim got a list of the safety devices we need to comply for our commercial pool.

Eco Pool Company is getting us a bid to update city requirements for our pool equipment.  Waiting for a service contract from Eco Pool Company on our pool for the year.

       – Nominating Committee (Stacy)

Upcoming vacant secretary position and vacant Architectural CC may not be necessary to fill when Carla and Julius leave the community.  The board voted in favor of not replacing one of the two open positions.

Stacy moved that we vote to add Kathi Light to fill the upcoming board position that Carla Cozad will vacate.  This was approved.

* Old business

       – Ken & Don- Action Item– what insurance policy do we have in place and how much liability coverage do we have for the swimming pool?  Do we need an umbrella policy?

               –> We have $2M business liability and $1M to cover Directors and Officers. Our agent is Scot Semple (979-704-3039, 3953 Cross Park Dr. Ste 215).

 ACTION ITEM:  Are Committee Chairpersons covered?  Don to reach out to Scot Semple to clarify this question.

Are we all on board to trim our Board of Director members to a number of 7 people?  Consensus is 7 is a good number.  We will address this in January 2027.

       – Tom – Action Item- Look into hiring a landscape architect to look at this area for a permanent drainage solution.

       – Tom – Action Item- Schedule semi-annual tree trimming walk-through.

       – Tom – Action Item- Ask Antonio for recommendations on who can replace path lighting to pool

       – Don – Action Item- add a website to email signature, sending meeting minutes with links to the website.