Post Oak Forest HOA board meeting was held February 7, 2017. Meeting was called to order at 7:05 PM.
Attendees were Carol Scamardo, Tom Ostrowski, Antonio Garcia, Laura Doskocil, Jack Benson, Kenneth Johse and Laine Totah.
Election of Officers: Jack Benson made a motion to elect Tom Ostrowski president. Kenneth Johse seconded. The motion was passed. Tom Ostrowski nominated Jack Benson to be the vice President. Laine Totah seconded and the motion was passed. New officers are now set for the coming year. Laine Totah will remain as secretary and Antonio Garcia will remain as treasurer.
POF Gmail account:
The Gmail account for Post Oak Forest was reviewed. Laine will update the groups to ensure they have correct phone numbers, emails and addresses. She will also make an additional group for renters. Laine will also update the POF residence directory and send it out asking for everyone to review their information and submit any additional information including spouse or home phone, etc.
Architecture Committee:
Tom will roll off the committee and Kathy Johse will roll on.
Board Meeting Date and Time Review:
We reviewed the date of the future board meetings. We voted to change the meetings to the first Sunday of the month at 7 PM. March 5 will be the next meeting. Tom will send all board members a reminder approximately three days before each meeting with a proposed agenda.
Treasurer Report: Antonio’s treasurer report included a proposal to require two signatures on each check over $500. This change was approved. Tom, Jack, and Antonio will be the authorized signatures on the account.
By-Law and Covenant Review:
Tom discussed reviewing the bylaws. Kenneth and Tom have agreed to do a preliminary review and bring forward to the board any items they feel might need to be updated.
Grounds: Antonio and the grounds crew have started trimming the trees. They will do what they can and then we will get the professional tree trimmer to finish any big removal job. Carol will call the power company to have them check trees that are next to electrical wires.
Road: Tom presented a report on the roads. The contractor came out last week and has suggested for a long term 20 year fix that we might want to repair the entire road instead of patching. He gave two proposals to Tom, the original and a total repair with three phases. After discussion we gave Tom authority to go to the contractor to get a bid on a two phase construction of the entire road repair and a one phase. We are hoping a one phase would be at a reduced price due to reduced set up fees. Tom will report back once he gets these estimates. The total repair three phase job had an estimate of approx. $81,000. Kenneth also suggested that since we are a nonprofit we might be able to file with the state Comptroller’s office so we don’t have to pay sales tax. This would result in a $6,000 savings on the road job. Laura will get non-profit tax number information to Kenneth and he will check into this.
Meeting was adjourned at 8:45.